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Please use this form to enquire about general beekeeping and CSHBKA information.
Please use this form to enquire about CSHBKA Membership. We will send you a Membership Application Form by email so please ensure your email contact details are correct.
Please use this form to enquire about a specific CSHBKA Course. If you would like to enquire about more than one course, please use the 'additional information' section to let us know which additional courses you are interested in.
The Hertfordshire Beekeepers Central and South Association Referred to as the Central and South Herts Beekeepers Association (CSHBKA)
CSHBKA is a registered charity (no 1186777) whose aim is the promotion of all aspects of beekeeping across the county of Hertfordshire.
The purpose of this Policy is to describe for the benefit of Members what personal information we keep about them and how we use it.
When Members join CSHBKA they provide us with, as a minimum, their name and address; optionally, they also supply us with their e-mail address and telephone (landline and / or mobile) numbers (Personal Information).
We use this Personal Information to provide the Services for which Members subscribe when they join CSHBKA including, but not limited to, arranging membership of the Hertfordshire Beekeepers Association (“HBKA”) as a result of CSHBKA’s affiliation and to the British Beekeepers’ Association and insurance cover, newsletters, invitations to events and distribution of other information which the CSHBKA believes is likely to be of interest to beekeepers. We also use this information to perform the administrative functions that form a necessary adjunct to the Services, such as maintaining a Membership Register, collecting subscriptions and issuing renewal invitations. All these uses are underpinned by the contractual nature of the relationship between CSHBKA and its Members. This Contractual Information is maintained for as long as Membership continues.
Certain other personal information is maintained on the basis of a voluntary opt-in by Members, for example whether they wish to allow CSHBKA to claim Gift Aid on their subscription, to participate in schemes such as Mentoring or Hive Hire or Group Chat (via media such as WhatsApp), or be included on a list of people who can assist the public in the collection of swarms. All such information is maintained by us on the basis of the Member’s Consent. Such Consensual Information can be withdrawn at any time while Membership nevertheless continues.
Members’ Personal Information is only available to those officers of CSHBKA and HBKA who need it in order to deliver the Services and administer its affairs.
Where Members participate in activities such as WhatsApp chat they should be aware that they are making their identities and mobile phone numbers available to other Members outside the control of CSHBKA and that this information may therefore continue to be available to other Members even after a Member ceases to participate in such an activity.
We keep the Contractual Information until a Member ceases to be a Member. Membership operates on a calendar year basis; we will keep a Member’s Contractual Information until [30 June] in each year where we have not received confirmation of a wish to renew membership to allow the Member to re-join with their existing registered number; after 30 June we assume that the Member has chosen to lapse Membership and the Member’s Contractual Information will then be deleted from our membership records to prevent any further contact with the Member. Copies of membership and gift aid forms will however be kept in archive form for up to 6 years to evidence the entries made in our accounts and to address any queries made by bodies such as HMRC or the Charity Commission.
Consensual Information is kept until the earlier of the date when the Member withdraws consent or the date on which the Member’s Contractual Information is deleted.
When Members join the CSKB they also become members of HBKA and the British Beekeepers’ Association (“BBKA”) and, unless they join as a Country or Junior Member, are provided with insurance cover by Bee Disease Insurance (“BDI”). HBKA acts on behalf of BBKA and BDI in these matters and HBKA therefore provide BBKA with Members’ Personal Information, which BBKA in turn communicates to BDI.
Members should refer to the policies of BBKA and BDI if they require further information about how BBKA and BDI uses their Personal Information.
We may be required to share some of a Member’s Contractual Information with HMRC in support of our claim for Gift Aid where Members have consented to CSHBKA making a claim for Gift Aid.
We do not share Members’ Personal Information with any other parties.
Any Member who wishes to raise a question about his or her Personal Information, to request a correction or to withdraw consent for CSHBKA maintaining any Consensual Information should contact the Membership Secretary here: